💡 In the Inventory Management module, you will start by creating an opening stock of the products you have set up. These products are then added to a stock location.
💡 In Douano, two stock locations have already been created:
Entrepot/AGP: stock location under excise suspension.
Warehouse: a stock location for non-excisable goods or excisable goods for which excise duties have already been paid.
⇢ Go to Inventory Management – Additions and click on the green plus button.
General data
Stock location: the location where the products should be stored.
⚠️ It is very important to make the correct choice here!
Excisable goods on which you will only pay excise duties upon release must be stored in the Entrepot (stock location under excise suspension).
Excisable goods on which excise duties have already been paid should be stored in the Warehouse.
Raw materials, simple products, and other non-excisable goods can be added to either the Entrepot or the Warehouse.
Date of addition: the date on which the stock is added. You can also enter this retroactively.
Note: optionally add a reason or explanation for adding the stock.
Excise Data
💡 Adding products to stock differs between Belgium and the Netherlands.
Excise Data Belgium
Transaction type: the type of entry in the stock.
💡 Since this concerns an opening stock, select Stock Count: the addition is made due to a stock count. Use this option when starting with Douano and entering the opening stock.
ARC: enter Opening Stock here, as you do not have an ARC number for this.
💡 ARC = Administrative Reference Code, the number listed on an eAD document.
Excise Data Netherlands
Transaction type: the type of entry in the stock.
💡 Since this concerns an opening stock, select Opening Stock. Use this option when starting with Douano and entering the opening stock.
ARC: enter Opening Stock here, as you do not have an ARC number for this.
💡 ARC = Administrative Reference Code, the number listed on an eAD document.
Stock Items
💡 In this section, you select the products that you will add to the chosen stock location.
Product: the product that needs to be stored. As soon as you select a product, an extra line will be added, allowing you to add multiple products at once.
Quantity: the amount, expressed in the unit of the product (pieces, liters, kilograms, …).
⚠️ Make sure to enter the actual current stock of these products. After this step, it is essential that you manage these products from within Douano.
Expiration date: the expiration date of the goods. This can always be entered, but is only mandatory for products where Expiration Date Required was selected.
Lot/Batch number: the lot number of the goods. This can always be entered, but is only mandatory for products where Lot Number Required was selected.
Stock
⇢ Go to Inventory Management – Stock.
💡 Here you will find an overview of all products currently in stock. The products you just added will appear here. The overview displays the following columns:
Item number: the number you assigned or that Douano assigned to the product.
Product: the name of the product.
Stock location: the location where the product is stored.
Quantity: the amount of this product currently in stock.
Available stock: the amount of this product still available for use (in a sales order, production order, …) and not yet reserved in transactions.
💡 Once you create a sales order (or certain other transactions), the required quantities for that order will be reserved. As a result, for some products, the Quantity and Available stock may differ.
Reserved quantity: the amount of this product reserved in unconfirmed transactions.