💡 In Douano, you can also directly create purchase invoices without a preceding purchase order.
⚠️ Products you purchase via a standalone invoice are not added to stock. Therefore, use standalone invoices mainly for services and costs that do not exist as products in Douano.
⇢ Go to Invoicing - Purchase invoices and click on the green plus sign.
General data
Supplier: the supplier for whom you are creating an invoice.
Invoice date: by default, the current date is loaded as the invoice date. You can adjust this if necessary.
Due date: the latest date by which the invoice must be paid. This is automatically calculated based on the chosen invoice date and the payment term set at company level.
Miscellaneous not linked to a purchase order
Description: a clear description of what is purchased or credited. This description also appears on the invoice.
Quantity: the number of times the miscellaneous line is charged. In the description, you may optionally specify the unit of measurement.
💡 To charge an amount, enter a positive quantity.
💡 To deduct an amount, enter a negative quantity.
Price: the price per unit, excluding VAT.
Discount: the absolute or percentage discount that you can optionally apply. To switch between absolute or percentage, click the toggle icon.
VAT rate: the standard VAT rate is always 21%. For certain goods and services, an exception applies.
VAT specifications
💡 In this block, you can indicate that an invoice does not fall under the standard VAT system. Consult your accountant if in doubt.
Co-contractor: applicable to works related to immovable property, only for professional purposes.
VAT-exempt: applicable if the transaction is exempt from VAT. The legal basis for the exemption must be specified in detail.
Import with VAT payment: applicable to the import of goods from a non-EU country, where VAT is normally due. In this case, it concerns goods returned by a customer that must be credited.
Notes
Note: the note is automatically taken from the purchase order and displayed on the invoice. You can still modify it if desired.
Discounts
Commercial discount: a percentage discount applied to the entire taxable base of this invoice.
💡 This discount is always valid.
💡 If a standard commercial discount is set at company level, it will automatically appear here. You can always adjust it per invoice.
Financial discount: a percentage discount applied to the entire taxable base of this invoice.
💡 This discount, also called a cash discount, is only valid if the supplier is paid within the specified payment term.
💡 If a standard financial discount is set at company level, it will automatically appear here. You can always adjust it per invoice.
Financial discount term: the number of days within which the financial discount is valid.
💡 If a standard term for financial discounts is set at company level, it will automatically appear here. You can always adjust it per invoice.
💡 As legally stipulated, in the case of financial discounts, the VAT amount is always calculated on the taxable base including this discount, even if the payment term for the discount is exceeded.
Totals
Green box: here you see the total amount due for this invoice, along with a detailed breakdown of the calculation.
💡 You can now either Book the invoice or Save it.
Save: not sure about the invoice yet? Save it as a draft. You can edit and finalize it later.
Save and update company details: if you changed or added supplier details after entering the order, use this option to show the updated information on the invoice. You can then post the invoice immediately or later.
Book: by booking, the invoice automatically receives the supplier’s invoice number. You can then follow up on the invoice.